Know who is at the gate before they walk in
Residents pre-approve guests with a QR code and OTP pass. Guards register everyone else with a photo, the resident answers from their phone, and every entry and exit lands in one gate log the committee can read.
- Visitor passes
- QR code and 6-digit OTP
- Walk-ins
- Photo, then the flat approves
- SOS
- Medical, fire, security, other
Screens from Godavari Heights CHS, a sample society.
Pre-approved guests walk in with a pass
A resident creates a pass before the guest arrives, with a validity window and, for regular visits, the days and hours it works. The pass carries a QR code and a six-digit OTP and goes out through the phone’s share sheet, so it reaches the guest on whatever app they already use.
- At the gate
- The guard scans the QR code or types the OTP. Expired passes are refused.
- Change of plans
- The resident can revoke a pass or share it again at any time.
- Wrong codes
- Repeated wrong OTP attempts lock the pass.
Recurring passes, such as one for a regular help, are limited to seven days at a time for now.
Walk-ins are photographed, then the flat decides
For anyone without a pass, the guard picks the visitor type, enters the name and phone number, chooses the tower, flat and gate, and takes a photo. The flat is notified at once and approves or denies the visitor from the app.
- Visitor types
- Guest, delivery, cab and service. Deliveries can be marked “leave at gate”.
- Loose ends
- Visitors left waiting expire, and forgotten check-outs are closed automatically.
A console built for the guard’s shift
Guards start a shift at their gate and see who is waiting and who is inside. Check-in and check-out happen on a high-contrast screen with large targets. On a patchy network, gate actions queue on the phone and go through when the connection returns.
- Shifts
- Start and end a shift at a specific gate; the guard sees whether they are on duty.
- Works offline
- Registration, check-in and check-out, parcel logging and staff attendance.
- Several gates
- The society adds, edits and retires gates in its settings.
One gate log, and a blacklist it checks
Every entry across the society lands in one log with the visitor, the flat, the gate and the check-in and check-out times. The committee keeps a blacklist of phone numbers, vehicle numbers and names, and the gate checks it both when a walk-in is registered and when a pass is used.
- Gate log
- Society-wide, with visitor type, flat and time for each entry.
- Blacklist
- Match by phone number, vehicle number or name.
An SOS that reaches the people on duty
Any member can raise an SOS and say what it is: medical, fire, security or other, with their location if they share it. On-duty guards, the committee, society admins and the society’s SOS contacts are alerted in the app and by a push notification that ignores quiet hours.
- Follow-through
- Each alert moves from active to acknowledged to resolved or false alarm, and the person who raised it is told.
- Repeat presses
- Alerts raised again within two minutes are merged into one.
- No network
- If the alert can’t be sent, the app offers to call a phone number instead.
Parcels handed to the right person
The guard logs a parcel against a flat and everyone in that flat gets an in-app and push notice. With OTP pickup, the parcel is handed over only against a six-digit code, and repeated wrong tries lock it. Parcels sent back can be marked as returned, and logging works offline.
How the gate works for each role
The same visit, seen from three phones.
Resident
Owners and tenants
- Pre-approve a guest and share the QR and OTP pass
- Approve or deny a walk-in from the notification
- Collect a parcel with its pickup OTP
- Raise an SOS when something is wrong
Guard
On shift at the gate
- Start the shift at the gate
- Scan the QR code or type the OTP
- Register walk-ins with a photo and wait for the flat
- Log parcels and check domestic staff in and out
Committee
Secretary, chairman, society admin
- Add gates and set the SOS contacts
- Keep the visitor blacklist
- Read the society-wide gate log
- Receive SOS alerts and see them resolved
The rest of the app
All features on one page- Dues & paymentsBilling cycles, PDF invoices and receipts, recorded and online payments, refunds, the ledger and CSV or PDF reports.
- CommunityNotices with acknowledgements, polls, complaints with photos, amenity booking, meetings with locked minutes, and the Social tab.
- OperationsFlats and households, roles, domestic staff, vendors, assets, documents, parking, notifications and themes.
See it on a sample society first
On a demo we show the whole app on a sample society and talk through your towers, charges and gates. Then we set up your society with you.
Or write to hello@ogsetu.com