Every flat billed, every rupee accounted for
A billing cycle raises every flat’s invoice with its line items. Residents see what they owe and download PDF invoices and receipts. The accountant records payments, refunds and expenses in one ledger the committee can export for the AGM.
- Charges
- Fixed, per flat, per sq ft, per occupant
- Paperwork
- PDF invoice and receipt
- Reports
- CSV and PDF
Screens from Godavari Heights CHS, a sample society.
Billing cycles that raise every invoice at once
Set up the society’s charge heads once, then generate a billing cycle: every flat gets its invoice, worked out from its own carpet area, occupants and charges. Each flat is told its payment is due, in the app and by push. Review the cycle, then finalise it.
- Rate bases
- Fixed, per flat, per sq ft of carpet area or per occupant, prorated for part periods.
- On a schedule
- Optional: the previous month’s cycle is generated on the day you choose.
- Mistakes
- Void a cycle, even a finalised one; the reversing entries are posted for you.
Invoices residents can read, and keep
Each invoice lists its line items with the basis, rate and any proration, so a resident can see how the amount was reached. Invoices are generated as PDFs, and every settled payment produces a PDF receipt the resident can download from their payment history.
- Home screen
- The amount due and the due date, as soon as the resident opens the app.
- My dues
- Outstanding invoices split into overdue and due, plus the full invoice history.
- Waivers
- The accountant can reduce an invoice by waiving part of it.
Every payment on record, however it was paid
Cash, cheque, NEFT and UPI transfers made outside the app are recorded by the accountant against the flat, and each one gets the same PDF receipt as any other payment. Online checkout through PhonePe, with UPI, is built into the app and is switched on per society.
- Recorded by
- The accountant or a society manager.
- Reversals
- A payment entered in error is reversed, under its own permission.
- Refunds
- Requested by a resident or an admin, then approved, rejected or completed.
Online payment is rolling out society by society. Ask us on a demo whether it can be switched on for yours.
The treasurer’s ledger, without the spreadsheet
The finance console shows what was billed, what was collected and what is still outstanding. Record expenses with the bill attached, see how long each flat’s dues have been waiting, and keep the ledger, account heads and categories where the committee can read them.
- Expenses
- Record, correct or void, with the bill uploaded.
- Overdue
- Invoices past their due date are marked overdue every day.
- Dues aging
- Outstanding amounts grouped by how long they have been due.
Reports the AGM will ask for
Export the reports a committee is asked for as CSV for a spreadsheet or PDF for printing: the collection summary, dues aging, trial balance and the payment and expense registers, alongside society, visitor, complaint, amenity and staff reports.
- Finance
- Society snapshot, collection summary, dues aging, trial balance, payment and expense registers.
- Operations
- Daily visitors, complaint SLA, amenity use and staff attendance.
How dues work for each role
One invoice, three people who care about it.
Resident
Owners and tenants
- See what is due on the home screen
- Download PDF invoices and receipts
- Pay online where the society has switched it on
- Request a refund
Accountant
Treasurer or society accountant
- Generate, finalise or void billing cycles
- Record cash, cheque, NEFT and UPI payments
- Handle refunds, reversals and expenses
- Export the ledger, trial balance and registers
Committee
Secretary, chairman, society admin
- See billed, collected and outstanding at a glance
- Follow up flats with dues outstanding
- Set the charge heads and billing day
- Read the reports before the AGM
The rest of the app
All features on one page- Gate & visitorsQR and OTP passes, walk-ins with photo and resident approval, the gate log, blacklist, SOS and parcels.
- CommunityNotices with acknowledgements, polls, complaints with photos, amenity booking, meetings with locked minutes, and the Social tab.
- OperationsFlats and households, roles, domestic staff, vendors, assets, documents, parking, notifications and themes.
See it on a sample society first
On a demo we show the whole app on a sample society and talk through your towers, charges and gates. Then we set up your society with you.
Or write to hello@ogsetu.com