The society office, without the cupboard of files
Flats and households, staff attendance, vendors, assets and their service history, documents and parking: the records the society office keeps, in one place, each visible to the people who need it.
- Structure
- Towers, wings and flats
- Documents
- Committee, residents or one flat
- Domestic staff
- Checked in by pass code
Screens from Godavari Heights CHS, a sample society.
Flats, households and the people in them
Set the society up as towers, wings and flats with their carpet area; a long list of flat numbers can be pasted in one go. The people directory shows each flat’s occupancy and members, join requests wait for an admin, and residents see their own household and emergency contacts.
- Joining
- Residents enter the society code; an admin approves them as owner, tenant or family.
- Moving
- A resident requests a move-in or move-out, and a manager completes it.
- Flat lists
- Paste up to 1,000 flat numbers at a time, each with an optional carpet area.
Family members are view-only in the app today.
Roles and permissions that follow the person
Admins assign committee, accountant and guard roles to members and invite flat owners by their Qviple username. Every change is checked on the server against the person’s society and permissions, so a role’s limits are enforced, not just hidden. Someone with several roles switches between them from the app bar.
- Claim codes
- A new admin or flat owner can also redeem a one-time code, valid for 30 days.
- Safeguard
- The last society admin can’t be removed.
Domestic staff, checked in at the gate
Maids, cooks, drivers, nannies and other help are linked to the flats they work for, and each gets a pass code. The guard checks them in and out by typing the code, and the committee sees their attendance. Society staff are recorded with their designations.
- Attendance
- Every check-in and check-out, and a staff attendance report.
One directory for every vendor
Keep the society’s plumbers, electricians, security agency and suppliers in one directory with their category, contact, GSTIN and a rating. Payments to a vendor are recorded in the ledger, and a vendor you stop using can be deactivated and brought back later.
Assets, with their service history
The asset register holds each lift, pump or generator with its location, purchase date, warranty and AMC vendor and end date. Each maintenance log records the work and its cost, and the cost is booked as an expense automatically.
- Warranties
- The register counts warranties expiring soon.
Documents shared with exactly who should see them
Upload bylaws, NOCs, circulars or a flat’s paperwork as PDF or image files and choose who can see each one: the committee, all residents, or a single flat. Sharing sends a notification, and downloads go through links that expire.
Parking slots, allocated and on record
List the society’s car, two-wheeler and visitor slots, or import them as a list, and allocate each slot to a flat with its vehicle number. Violations are reported against a slot, and each resident sees only their own allocation.
Notifications, languages and themes
Every member gets one notification inbox with preferences by category and quiet hours, and pushes on Android, iOS and the web. Each person picks English, Hindi or Marathi, and the app follows the phone’s light or dark setting, with 28 themes to choose from.
How the office runs for each role
Who keeps which record.
Committee
Secretary, chairman, society admin
- Set up towers, wings and flats
- Approve join requests and assign roles
- Share documents with the right audience
- Allocate parking and keep the asset register
Guard
On shift at the gate
- Check domestic staff in and out by pass code
- Log parcels against flats
Accountant
Treasurer or society accountant
- Record payments to vendors
- Read the asset register
Resident
Owners, tenants and family
- See the household, documents and parking slot
- Request a move-in or move-out
- Keep emergency contacts up to date
The rest of the app
All features on one page- Gate & visitorsQR and OTP passes, walk-ins with photo and resident approval, the gate log, blacklist, SOS and parcels.
- Dues & paymentsBilling cycles, PDF invoices and receipts, recorded and online payments, refunds, the ledger and CSV or PDF reports.
- CommunityNotices with acknowledgements, polls, complaints with photos, amenity booking, meetings with locked minutes, and the Social tab.
See it on a sample society first
On a demo we show the whole app on a sample society and talk through your towers, charges and gates. Then we set up your society with you.
Or write to hello@ogsetu.com